Delegate Handbook & Policies

Welcome to HDMUN

HDMUN is an annual Model United Nations high school conference hosted by Victor Valley College Model United Nations. We welcome students from all schools in our area regardless of their background. With this being our first session, we strive to ensure that each delegate, advisor, and guest feel welcomed at our conference. To do this, we will put forth our utmost effort in building an inclusive environment for everyone by abiding by strict guidelines and undergoing systematic staff training. We encourage every delegate and advisor to read through this handbook carefully.

Delegate Links

Note to the Dias: https://forms.gle/Ur58vog34xqy2Y8JA

Anonymous Reporting Form: https://forms.gle/MkQmdzjv7HrUMgbk7

Peer Award Form: https://forms.gle/sQKrnEGP5fcD3e118

Recorded Vote Form: https://forms.gle/MYt2ryfqATEYQFXS8

Conference Schedule

March 22, 2025 - Victor Valley College Educational Events Center

  • Check in: 8:30am-9:00am

  • Opening Ceremony: 9:00am-9:30am

  • Committee Session I: 9:30am-12:30pm

  • Lunch: 12:30pm-1:30pm

  • Committee Session II: 1:30pm-4:30pm

  • Feedback with Secretariat: 4:30pm-5:00pm

  • Closing Ceremony & Awards: 5:00pm-5:45pm

Parking

Enter VVC via Mojave Fish Hatchery Rd. Drive down abut 1/4 mile. Educational Event Center will be on left hand side. Cars/ Vans may park in lot surrounded by palm trees. Bus may park in lot Q.

Campus Map

https://www.vvc.edu/campus-map

Technology Protocol

  • During Committee Session

In the General Assembly, technology will be allowed during committee session and suspension of the meeting for the use of contacting the Dias, and for writing resolution papers. Any other usage will be left to the discretion of the Dias.

  • While Voting

We require delegates be present when voting and we will not allow anyone to use any sort of technology during the voting bloc. All delegates will be asked to turn off and stow devices during voting procedures.

In addition, technology is not allowed during feedback with the secretariat.

Internet and Technical Issues

HDMUN will try our best to make our conference equitable and accessible. Thus, we will not decide the awards based on your internet accessibility or technical proficiency. Please send the Dias a note if you experience any internet issues or technical difficulties, and we will try our best to accommodate your situation.

Delegates will be able to access the internet via the “VVC-Guest” wifi through the guest registration system.

Code of Conduct

HDMUN reserves the right to remove any delegate from the conference if they violate any of these points. Any criminal activity on campus will be referred to campus police.

  • Non-Harassment Policy

HDMUN has a zero-tolerance for sexual harassment. Sexual harassment will be defined as any requests for sexual favors, or any unwelcomed sexual advances including:

  1. Any sexual behavior or activity during the conference,

  2. Offering any benefits for sexual favors,

  3. Physical or non-physical interactions that cause discomfort in the other party,

  4. Examples of sexual harassment could include and may not be limited to displaying sexually suggestive material to another party; verbally or physically making unwelcome advances sexually; making unwelcome flirtations; pinching or touching against someone else’s body.

Non-Discrimination Policy

HDMUN has zero-tolerance for discrimination. We are committed to an environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal opportunities and prohibits unlawful discriminatory practices, including harassment. HDMUN expects that all relationships among persons in the conference will be professional, respectful, accepting, and free of explicit bias, prejudice, and harassment. Anyone who has questions or concerns about our non-discrimination policies is encouraged to talk with our secretariat.

Discrimination will be defined as any unjust treatment of someone including:

  1. Verbal abuse, racial slurs, or negative stereotyping,

  2. Denigrating jokes or written/graphic material that denigrates or shows hostility or aversion toward on individual or group,

  3. Putting someone at a disadvantage because of their background,

  4. Unjust profiling.

Examples of discrimination could include and may not be limited to discrimination based on age, sex, gender, race, religion and belief, disability, or any other protected characteristic.

Complaint Procedure:

Any participant for HDMUN who feels that they have been discriminated against or has witnessed or become aware of discrimination in violation of these policies should bring the matter to the immediate attention of the Secretariat. The name/names of the reporter/reporters shall be kept anonymous and kept within the Secretariat. To report unseemly behavior, refer to the anonymous complaint form.

Dress Code

For the professionalism of our conference, all participants, including staff members, advisors, and volunteers, are recommended to dress in appropriate western business attire. All participants are prohibited from wearing clothes that are likely to distract, incite violence, or cause unreasonable disruption . Our dress code guidelines are as following:

  1. Professional Western Business Attire (WBA) can include a business tie, dress shirt, dress/ skirt/ slack, and dress shoes. Such attire should be worn during all formal conference proceedings, including Opening Ceremony, all Committee Sessions, and Closing Ceremony.

  2. “Casual” style clothing is expressly prohibited throughout the duration of the confrence. Clothing that is considered casual includes jeans, shorts, t-shirts, hoodies, casual dresses, sneakers, sandals, and other athletic wear.

  3. Traditional or religious wear is permitted for delegates who practice those traditions. HDMUN will make every reasonable effort to accommodate religious or cultural preferences. For more information please contact HDMUN for clarification.

Plagiarism, Prewritten Clauses, AI Usage

HDMUN takes plagiarism very seriously. To ensure delegates create an original resolution paper, we require our delegates to only use the exact words or ideas of a source in a quotation with proper citations, and we will consider copy-and-pasting works without citation as plagiarism. The safest way to avoid any accusations of plagiarism is to work directly in the document, rather that utilizing copy and paste. Anyone who becomes aware of any incidents of plagiarism are encouraged to report it to the chair and the name(s) of the reporter(s) will be kept anonymous. All reports of plagiarism will be thoroughly investigated. The use of AI is prohibited throughout the conference. If AI is found in resolution papers, or position papers, the delegate will become disqualified from awards.

Position Paper & Research Award

Students who anticipate attending VVC after high school have the ability to submit a one page research paper on the committee topic to be considered for a scholarship award. The papers will be reviewed by the Dias, and the top two papers will receive recognition and an award during closing ceremony. Please submit your position paper to dias@hdmun.com by 3/8/25 to be considered.

Learn how to write a position paper here:

https://www.wisemee.com/how-to-write-a-mun-position-paper/

Legal

HDMUN will take every effort to comply with local, state, or federal regulations. For further clarification, or to clarify any of the policies stated above, contact secgen@hdmun.com